SWAN is recruiting for a secretary to join our Board.
Founded in 2012, we have gone through a period of significant change and growth over the last 18 months and are seeking a new Treasurer to join us on our Board for the next phase of our journey.
As a SWAN trustee, you have the chance to support and shape our work and strategic direction and make a significant contribution to improving the lives of autistic women, girls & non-binary people across Scotland.
SWAN Board meetings are held on Zoom - currently once every 6 weeks, for around two hours. As we are a small Charity, we do expect Trustees to contribute beyond preparing for and attending Board meetings. Each Trustee has their own roles and responsibilities, and we sometimes hold extra meetings for Board Development, Strategy Development, etc. We currently have 6 Trustees and are recruiting to the Secretary role.
Regular Trustee duties include:
Reading Board papers before each meeting to prepare (agenda, minutes, CEO & finance reports, etc.)
Attending Board Meetings (online) every 6 weeks Familiarising yourself with SWAN and what we do (we can help you with this)
Volunteering for extra tasks which come up at meetings – depending on your skills, this might be helping with fundraising, sharing our social media posts, or supporting with HR or policies (less so for the Treasurer, who already has defined tasks, unless you have extra time available).
Checking your SWAN email for any information or requests for responses from other Trustees or the CEO
Representing and promoting SWAN and SWAN's work
Secretary tasks include:
Liaising with the CEO and Chair to organise Board meetings, agendas and papers
Convening meetings – sharing dates, times, Zoom link, etc. with other Trustees
Coordinating minute-taking (SWAN Trustees currently share the role of taking minutes on a rolling rota)
Circulating Agenda and papers for Board meetings to the other Trustees & saving them to the SWAN Shared Drive
Liaising with the CEO and Treasurer to ensure records are up to date with the Charity Regulator
You can fulfill the Trustee role from home and, other than Board Meetings, in your own time. We are flexible in how and when you carry out the role as best suits you and we use a combination of email, video calls and text chat tools to keep in touch depending on preferences.
You'll be able to work independently and bring your own skills and ideas to the Secretary tasks if you'd like to, but you will also be part of a friendly, welcoming team and will get all the support, training and information you need to carry out the role.
SWAN (Scottish Women's; Autism Network) is an autistic-led Charity delivering services, information and support by and for autistic women and non-binary people across Scotland.
Experience required: You'll be able to work independently and bring your own skills and ideas to the Treasurer tasks if you'd like to, but you will also be part of a friendly, welcoming team and will get all the support, training and information you need to carry out the role.
This role might be for you if you:
Love numbers and spreadsheets
Have experience in finances or are studying or learning about finance or accounting and want to develop your skills
Minimum age: 18
Expenses paid: Yes